You wake up in the morning thinking that you can accomplish more if you motivate yourself and grab a cup of coffee to get that extra nudge in productivity. But that's the just your ideal way of projecting a productive day ahead, more often than not, we find ourselves wanting more hours in the day to complete a task or two yet end up accomplishing a few things on our to-do list. It the reality that we face everyday but it's up to us on how we perceive it either as a challenge or an opportunity! Of course, we all prefer the latter, opportunities will come your way only if you increase your productivity in order to merit favorable results. Again, time is of the essence if you want to up the ante on your productivity.
Whether you're a student or an employee, there's a strategy or two that you can apply to be more productive. A to-do list is a helpful guide in sorting out tasks that need urgent action and some that can take a backseat. You can always expect that there'll be delays and some tasks will be pushed the next day. Should you get stressed whenever this happens? The key here is to sharpen your focus that paves the way for increase productivity. Tasks will always require more time than you expected, but if you're focused then the more you can complete a task accordingly.
Here's how you can fuel your brain to increase focus and productivity:
1.) Manage your Deadlines
Does better focus requires more time? If you give yourself an hour to finish a task, you can do that in 45 minutes if you clear your mind and ignore distractions. Reducing your time to complete a task pressures you but you'll get used to it and will make you more focused. Try working without logging in on your Facebook or checking your email every 10 minutes compared to working on a task then checking your Facebook feed every now and then, productivity requires focus which means promoting effective time management by eliminating sources of distraction.
2.) Make a “Not To Do” List
We create a to-do list to guide in prioritizing our tasks and meeting deadlines. However, we don't really include a task like “minimize social media use” on our to-do lists. Better to make a not-to-do list so you can determine factors that hinder you in enhancing your focus. We can be more productive when we identify counter-productive habits and routines which we can solve by addressing it with a best practice instead. Be open and transparent about the habits you do that make you delay a task. You can start a journal and keep track of what you're doing versus what you're supposed to be working on.
3.) Determine If Multitasking Works for You
Some would opt to multitask and some would stay more focused by doing one task at a time. Reality checked: multitasking can either be a good thing or a bad thing. It's something that a few people are good at yet some people would fall short in doing two tasks at the same time. Well it's really a matter of what you're doing is complementing the other task. Are you reading an article that can help you create a mindmap for a marketing plan? Are you browsing the Internet so you can achieve a high score in your exam? It's a matter of determining if multitasking will benefit you more in terms of productivity rather than reduce your focus.
4.) Review your Daily Progress Report
What's the purpose of being productivity when you're not monitoring your progress? Your to-do list guides you in tracking which tasks should be done, whereas your daily progress report will help you determine if a task or project is moving. In order to ascertain if you're increasing your productivity then a progress report will show you if you are really making the most out of your time. After reviewing your daily progress report, the next step should be determining which tasks are to be reviewed or revised the following day. Measuring your productivity helps you determine what works and what doesn't in your daily routine that's supposed to make your more productive.